Operations Assistant

Operations Assistant
Organization Name: 
Howard and Geraldine Polinger Family Foundation
Job Description: 

Status: Part Time, non-exempt 
Reports To: Director of Knowledge Management  
Location: Washington, DC 

About the Howard and Geraldine Polinger Family Foundation 
For over 50 years, the mission of the Foundation has been to improve the quality of life for families and their communities locally, nationally, and internationally.  Guided by the Howard and Geraldine’s legacy and the Jewish values that serve as the ethical underpinnings of our work, the Foundation believes that:  

  • Welcoming all people – regardless of ability, age, race, sexual orientation, or level of knowledge – strengthens the community.  

  • It is our responsibility to support all who are marginalized, contribute to the welfare of society, and recognize our role as both beneficiaries and stewards of the natural world. 

The Foundation embraces life and work in a diverse world and values the skills and abilities of staff from all cultural backgrounds and traditions. As such, we provide equal employment opportunities to all staff and applicants for employment without regard to race, color, religion, sex, gender identity, national origin, age, or disability. 

About the Opportunity 
The Howard and Geraldine Polinger Family Foundation is seeking an Operations Assistant to support, create, and refine the Foundation’s systems and processes. This role is critical to ensuring the Foundation operates efficiently, which drives our resources toward our grantee partners. Key roles and responsibilities are listed below:  

  • Assist with preparation of materials for Board meetings and retreats 

  • Provide support around Board and Committee meetings related to scheduling, notetaking, and disseminating documents and related materials.  

  • Provide general office organization, including maintaining files, receiving and sorting mail, and generally ensuring efficient Foundation operations.  

  • Provide general office maintenance, including supply monitoring and ordering, and communication with building management and vendors.  

  • Process expense and reimbursement requests in coordination with Director of Knowledge Management.  

  • Assist with grants management system data entry. 

  • Assist with research in areas such as technology platforms and systems and operational processes.  

  • Ensure effectiveness of telecommunications and technological systems and resolving problems when they occur in coordination with IT consultant, as needed. 

  • Help communicate Foundation guidelines, policies, and mission to grant-seekers and potential applicants.  

  • Maintain Foundation website and online presence.  

  • Support and work in coordination with Foundation staff, as needed.   

About the Ideal Individual  

  • Values alignment: You align with our values and are excited about contributing to our mission. You treat all others with respect and dignity, regardless of their position or status.  

  • Culture: You are interested in collaborating with a small but mighty team in our lovely Dupont Circle office. You approach the world with curiosity and love learning new things.  

  • Skills: You may not have past experience in every key role and responsibility listed, but you have proven ability to learn as you go, build new skills, and grow your knowledge base.  

  • Time commitment: Due to your existing work and/or life situation, you are seeking a part-time position for the foreseeable future.  

  • Physical demands: You can perform the essential functions of the job, as described in the key roles and responsibilities.  

Desired Skills and Experience  

  • Demonstrated experience learning and researching new systems, processes, and technology platforms 

  • Ability to create and refine efficient processes 

  • Strong time management skills and ability to approach work according to priority 

  • Ability to toggle between working independently and as part of a team 

  • Strong organizational skills and attention to detail 

  • Facility with computers and technology, specifically MS Office  

  • At least two years, ideally five, of experience in an administrative position 

Compensation and Benefits  
This position reports to the Director of Knowledge Management. At 15 hours per week, this is a part-time, hourly, non-exempt position that will be compensated at $25-30 per hour, commensurate with experience. This is an in-person position with occasional, pre-planned opportunities to work from home. The specific allotment of the 15 hours across the week is open to discussion upon hire.  

This position will have 48 hours of PTO (combined vacation, sick, personal) in the first two years of employment, expanding to 64 hours in year three and beyond. The Foundation observes all federal holidays, provides up to 8 weeks of parental leave and $2,500 to supplement DC Paid Family Leave benefits, and additional paid time off for jury duty and voting.  

Application Inquires: To apply, email a cover letter and resume to polinger.foundation@gmail.com. In your cover letter, please share what you consider your greatest strength, how you see that strength contributing to this role, and why you are interested in a part-time position.