Executive Assistant

Position: 
Executive Assistant
Organization Name: 
Jack and Jill of America Foundation
Job Description: 

Candidate will work directly with the Executive Director and will be responsible for performing a number of administrative duties. The candidate will work on all aspects of the Foundation (a highly respected non-profit), supporting the Executive Director in Board Management, Fundraising, Finance, Meeting Planning and Office Management.

The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks with an opportunity to grow in an established non-profit organization.

Executive Assistant Candidates must:

  • Share Company values of Respect for African American issues, Integrity, Honesty, Child-focused, Committed to Sucess and Community. 
  • Have a “Consider it Done” attitude while being self-driven and eager to learn.
  • Accomplish tasks and goals with a strong sense of urgency.

Required Skills and Knowledge:

  • Computer skills - proficient in Outlook, Excel, Word, Quickbooks, (Microsoft Office Software).
  • Excellent verbal and written communication skills
  • Ability to multitask
  • Bookkeeping experience
  • Organized and detail oriented
  • Ability to be a team-player and interact with co-workers, donors and vendors
  • Ability to solve problems and think outside the box
  • Demonstrate independent judgement and perform diversified duties under pressure

Responsibilities:

  • Coordinate communications, including taking calls, responding to emails and interfacing with both business vendors and donors.
  • Prepare and formalize internal and external business materials, ie correspondence, proposals, letters, memos, forms and spreadsheets when necessary
  • Schedule meetings and appointments and manage travel itineraries
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Maintain a level of professionalism among staff and donors
  • Organize and maintain filing, contact and calendar system as required

Required experience: 4 Years + as a Senior Level Executive/Personal assistant

Job Type: Full-time

Salary: Commensurate with experience with growth opportunity