Events Manager

Position: 
Events Manager
Organization Name: 
ACT for Alexandria
Job Category: 
Job Description: 

 

Position Description

Events Manager

Full-Time Position

Position Summary
The Events Manager is responsible for planning and managing ACT’s development and programmatic events that strengthen relationships with donors, nonprofit partners, and key stakeholders.  Events include intimate 15-20-person donor cultivation gatherings, ACT’s 20th Anniversary celebration, a bi-annual 300-person conference, and capacity building trainings for nonprofit partners. Events may feature online, in-person and hybrid formats. The Events Manager works closely with all staff members and reports to the Chief Development Officer.

Key Responsibilities

  1. Partner with the Chief Development Officer, Chief Program Officer, and other staff to craft visions, establish goals and objectives, and identify target audiences for events.
  2. Plan and manage multiple events simultaneously including researching and securing venues, planning, and managing ACT’s events calendar, negotiating quotes and agreements with vendors (in-kind and paid), etc.
  3. Develop and manage event budgets.
  4. Partner with the Communications Manager on event marketing to ensure that events meet attendance and revenue goals.
  5. Partner with the Chief Development Officer and the Chief Program Officer to manage event planning committees or host committees. 
  6. Partner with the Chief Development Officer to identify sponsorship packages and ensure ACT effectively delivers event sponsorship benefits including signage, recognition, and other commitments.
  7. Work with the ACT team to plan and develop event “run of shows” or program outlines including timing, talking points, etc.
  8. Manage event logistics including event registration, onsite and online operations, and post-event wrap-up.  Supervise vendors, volunteers, and staff during events. 
  9. Utilize ACT’s CRM (Foundant’s CSuite) to collect and track attendee activity and engagement.
  10. Implement post-event surveys and post-event analysis. 
  11. Maintain information on event resources, including venues, caterers, AV providers and other vendors.
  12. Maintain knowledge about best practices in events management and hospitality.   

Competencies

Detailed oriented and skilled at project planning, management, and budgeting.  Effective collaborator who can engage multiple partners to achieve event outcomes. Comfortable meeting with critical stakeholders, including donors, corporate sponsors, board members, etc. Strong commitment to providing excellent customer service and experiences to ACT donors, fund holders, nonprofit partners, and other stakeholders.  Strong problem-solver and comfortable with adapting and adjusting plans as needed.  Familiarity with fundraising and corporate sponsorship best practices. Proficiency with EXCEL, Power Point, Zoom, and project management tools are important. 

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, and photocopiers and the Events Manager will be provided with the necessary tools to accomplish their job.  Remote work is possible and in-office workstations are available when needed.

Position Type/Expected Hours of Work

This is a full-time position, and general hours of work and days are Monday through Friday, 9:00 a.m. to 5 p.m. However, this position often requires longer hours in alignment with the event schedule including weekday evenings or weekends.

Travel

This position requires some travel, but mostly maintains a local Alexandria presence.

Required Education and Experience

  1. Bachelor’s degree in events management, marketing, business administration or related field.
  2. Four (4) years of related event management experience, including experience with a range of events.
  3. Understanding of the nonprofit sector and fundraising principles. 

Additional Eligibility Qualifications

  1. Highly developed interpersonal skills. Ability to meet people with ease.
  2. Excellent verbal and written communications skills. Bilingual abilities are a plus.
  3. Strong organizational skills, well disciplined, able to work under pressure of many priorities and meet deadlines.
  4. Knowledge of project management tools (Asana preferred).
  5. Commitment to racial equity and social justice in alignment with ACT for Alexandria’s commitment to those values.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

The salary range for this position is $70,000 - $75,000. 

 

AAP/EEO Statement

ACT for Alexandria provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ACT for Alexandria complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ACT for Alexandria expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ACT for Alexandria’s employees to perform their job duties may result in discipline up to and including discharge.

To apply, please submit a cover letter, resume and salary requirements to sally.gardner@actforalexandria.org and include “Events Manager” in the subject line.