Basic Field Grant Program Coordinator

Position: 
Basic Field Grant Program Coordinator
Organization Name: 
Legal Services Corporation
Job Category: 
Job Description: 

ABOUT LSC:

 

Established by Congress in 1974, the Legal Services Corporation (LSC) is the country’s single largest funder of civil legal aid for low-income Americans. LSC currently funds 132 independent nonprofit legal aid organizations with more than 800 offices throughout the nation. LSC’s mission is to promote equal access to justice and provide grants for high-quality civil legal assistance to low-income Americans.

 

BASIC FUNCTION:

 

Under the general direction of the Director of the Office of Program Performance (OPP), or his or her designee, the Basic Field Grant Program Coordinator assists with the coordination and administration of Legal Services Corporation’s (LSC) Basic Field Grant Program and all aspects of grant application reviews, funding recommendations, grant awards, and grant program oversight. Responsibilities include coordinating and project managing the activities of the assigned regional team and Director in conducting grantmaking and grantee-oversight; providing technical assistance to grantees; coordinating informational webinars; arranging events and meetings; organizing and analyzing data; conducting research; and general administrative functions. The Basic Field Grant Program Coordinator collaborates closely with the OPP Director, Deputy Directors, Basic Field Program Counsel, and Basic Field Grant and Loan Repayment Assistance Program Manager. This position is included in a collective bargaining unit represented by the International Federation of Professional & Technical Engineers, Local 135. The position is located in Washington, DC, but will be performed remotely until the pandemic subsides. LSC is filling three vacancies for this position.

 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

 

 

  1. Assists program liaisons within assigned regional team with all aspects of oversight assessment visits, including pre- and post-visit activities, visit logistics, scheduling meetings, collecting requested documentation, developing interview schedules, developing Box folders, sharing documents with the team, managing temporary employee contracts and payments, issuing surveys to grantee staff, managing survey results, analyzing data, conducting research, ensuring strong communication among the team, proofreading and formatting reports, ensuring final reports and grantee comments are posted to LSC’s website, and summarizing and tabulating data related to a grantee’s case numbers, case outcomes, staff composition, client demographics, outreach activities, budgeting, etc. Visit assistance may also involve shadowing or moderate participation in grantee site visits.
  2. Assists program liaisons within a regional team with all oversight activities, including tracking and responding to Special Grant Condition reports and Tier-One recommendation reports; updating Program Performance Trackers and Grantee Summaries and ensuring timely updates to LSC’s grants management system, GrantEase; ensuring grantee board minutes are submitted timely and properly filed for program liaisons to review; and providing technical assistance, including conducting research, gathering resources and materials, analyzing data, and developing PowerPoint presentations. 
  3. Assists program liaisons within a regional team with research, data analysis, project management, coordination services, and administrative services for any OPP special projects.
  4. Assists the OPP Director and his or her designee with the planning and scheduling of OPP’s program visits. Develops and implements systems that promote efficient tracking of visits, post-visit activities, and reporting timelines. Helps to maintain OPP’s visit Smartsheet with other grant program coordinators.
  5. Provides assistance to the OPP Director and Basic Field Grant and Loan Repayment Assistance Program Manager throughout the Basic Field competition grant cycle by assisting with competition tasks, as needed.
  6. Monitors and responds promptly to stakeholder inquiries pertaining to Basic Field grantmaking by problem-solving and providing technical assistance to grant applicants.
  7. In collaboration with the other OPP Grant Program Coordinators, helps maintain OPP’s document management system and files in accordance with LSC standards.
  8. Works closely with the Director and or his or her designee to assemble information in response to Freedom of Information Act (FOIA) and Office of Inspector General (OIG) document requests about the grants process.
  9. Performs general administrative support to the assigned team and manager, including, but not limited to, onboarding new staff and interns, scheduling meetings, scheduling trainings, coordinating documents following meetings, etc.
  10. Performs other related duties, as assigned.

COMPETENCIES REQUIRED:

 

General:

Must demonstrate initiative and be an effective problem-solver; excellent customer service focus; strong and effective organizational and time management skills; excellent oral and written communication skills with demonstrated ability to craft solid written products; ability to communicate effectively with broad and diverse audiences – including program and finance staff, grantees, and applicants; unimpeachable integrity and personal ethics; demonstrates accuracy and thoroughness and monitors work to ensure quality; ability to systematically organize and catalogue data and information; adaptable and able to handle multiple projects simultaneously and adjust to shifting and changing priorities under tight deadlines; attention to detail; ability and willingness to accept additional responsibility; maintains a high level of productivity; works well independently and with others as a team member; makes sound, well-informed, and objective decisions; influences, motivates, and challenges others; understands LSC’s mission, functions, and operations; and identifies and understands trends that affect access to legal services for low-income persons.

 

Technical/Specialized:

A bachelor’s degree and a minimum of one to two years of experience or an equivalent combination of education and experience totaling a minimum of four years of related experience. Knowledge of and interest in legal services; proven abilities in analytical, database, and reporting skills Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint. Experience with Box, Smartsheet, Zoom, and Microsoft Teams preferred. Solid analytical and research skills, including computer-based/online research resources.

 

SALARY AND BENEFITS:

 

Salary: $65,663

 

Salary Range: $65,663 - $73,958

 

LSC has a competitive market-based salary structure that establishes a specific salary range for this position. The salary range has eight pay levels separated by seven steps. A new employee will be hired at Step 1 and must wait two years to advance to each of the next three steps (Steps 2 through 4), and one year to advance to each of the next four steps (Steps 5 through 8).

 

Excellent benefits package.

 

APPLICATION PROCESS:

 

Submit a complete application (provide ALL of the information requested and answer ALL of the questions) and attach a résumé and cover letter explaining why you are a good fit for this position. Incomplete applications will not be considered. Apply directly on our website at: https://www.lsc.gov/about-lsc/careers.

If reasonable accommodation in the application process is required, please notify OHR at jobs@lsc.gov.

 

DIVERSITY, EQUITY, AND INCLUSION STATEMENT:

 

We are committed to diversity, equity and inclusion. Our differences fuel excellence, and we strive to create an environment where every individual is valued and feels empowered to bring their full, authentic self to work. We are building a community rooted in openness and trust where colleagues have the resources to grow, thrive and fully contribute to achieving equal access to justice.

 

LSC is an equal opportunity employer.